Welcome to the City of Berkeley's Office of Economic Development Submittable site! The City uses this online application manager to cut down on paper waste and improve efficiency. 

 Overview

The City of Berkeley has launched an emergency relief fund with an allocation of $1 million to help mitigate COVID-19 related financial losses that Berkeley’s small businesses have suffered. Through this program the City is making grants of up to $10,000 available to Berkeley-based small businesses and nonprofits to enable continuity through and/or beyond the COVID-19 pandemic. 

If you have any questions, please refer to the Frequently Asked Questions page before contacting our office.



Timeline

The first round of the grant program will launch on Monday, March 30. The application will be open for one week, closing on Monday, April 6 at 5pm (PDT). Staff will complete the application review process and distribute funds as quickly as possible. Up to $1 million (the City’s committed funds) will be allocated through phase 1. A second round will subsequently occur to allocate any leftover City funds as well as private philanthropic funds raised through the Berkeley Relief Fund.


Eligibility Requirements

  • Any existing business or nonprofit organization located within City of Berkeley that had an active business license with the City of Berkeley in 2019 and/or has applied for a 2020 license
  • Minimum 1 employee, Maximum 50 employees 
  • Can demonstrate a 25% reduction in revenues due to COVID-19
  • Will use grant funding for payroll, rent, operating expenses and working capital


The Office of Economic Development collects client information to meet specific federal, state, and local reporting requirements and to improve program quality and service delivery. OED protects all clients’ personally identifiable information from unauthorized disclosure.  

OVERVIEW
The City of Berkeley has launched the Berkeley Arts Organization Continuity Grants, an emergency relief fund with an allocation of $1 million to help mitigate COVID-19 related financial losses that Berkeley’s arts organizations have suffered. Through this program the City of Berkeley is making grants of up to $25,000 available to Berkeley-based nonprofit arts organizations as early gap funding to help stabilize these organizations as they grapple with the initial financial impacts of the COVID-19 pandemic.

If you have any questions, please refer to the Frequently Asked Questions page before contacting our office.

DEADLINE
Applications will be accepted on a rolling basis beginning on Monday, March 30, 2020 at 9 AM (PDT). The application window for the first round of Arts Organization Relief Funding closes on Monday, April 20, 2020 at 5 PM (PDT)

ELIGIBILITY

  • Organization must be located in the City of Berkeley.
  • Organization must have been in operation in Berkeley for no less than one year.
  • Organization must have a majority (51% or more) of its arts activities in Berkeley for no less than one year.

Organization must be one of the following:

  • A nonprofit tax-exempt 501(c)(3) organization with a mission statement clearly focused on the development, production, and/or presentation of arts and culture.
  • An ongoing program of a non‐arts or service‐based nonprofit organization that is focused on the development, production, and/or presentation of arts and culture.
  • Fiscally sponsored organization with mission statement clearly focused on the development, production, and/or presentation of arts and culture. (Applicants WITHOUT tax‐exempt 501(c)(3) status must have a tax‐exempt 501(c)(3) fiscal sponsor.) 

FUNDING CRITERIA

Economic Need Criteria:
Organization has an economic need resulting from the impacts of COVID-19 as demonstrated by a reduction in monthly earned revenue of at least 25% compared to the same time period last year.

Earned Revenue includes: 

  • Ticket Sales/Box Office
  • Merchandise: Includes Arts Sales and sales of any other merchandise
  • Concessions
  • Venue Rental
  • Classes: Includes Adult, Afterschool, Programs in Schools, and Drop-in classes
  • Fees: Includes Studio Use Fees & Program Fees
  • Professional Services

Excluded from Earned Revenue is Major Gifts, Donations and Grants.  

Cultural Equity Criteria:
Consistent with the City of Berkeley’s commitment to Cultural Equity as articulated in the “Arts & Culture Plan (2018)” this fund will provide additional support for arts organizations that have a majority (51% or more) of any of the following attributes:

  • Diverse Cultural Traditions (Artists Featured in Programs):
    Working with a majority (51% or more) of artists from historically marginalized communities to produce programs, productions, projects and/or artistic expressions rooted in and reflective of those communities: communities of color; immigrant populations; indigenous communities; undocumented people; unhoused people; low-income people including children, youth, women, and seniors; people with disabilities including physical, mental and cognitive impairments; LGBTQ+ people; formerly incarcerated people; and military combat veterans. 
  • Populations Served (Audience and Program Participants):
    Produce a majority (51% or more) of programs, productions, projects and/or other cultural activities for Berkeley’s historically marginalized underserved communities: communities of color; immigrant populations; indigenous communities; undocumented people; unhoused people; low-income people including children, youth, women, and seniors; people with disabilities including physical, mental and cognitive impairments; LGBTQ+ people; formerly incarcerated people; and military combat veterans. 
  • Geographic Equity (Location of Programming):
    Produce a majority (51% or more) of programming, projects, and/or other cultural activities for geographically underserved areas of Berkeley and communities that lack conventional arts venues or formal arts programs. 
  • Organizational Composition (Staff and Board):
    The organization’s composition includes a majority (51% or more) of staff and board members from historically marginalized communities: communities of color; immigrant populations; indigenous communities; undocumented people; unhoused people; low-income people including children, youth, women, and seniors; people with disabilities including physical, mental and cognitive impairments; LGBTQ+ people; formerly incarcerated people; and military combat veterans. 

FUNDING DETERMINATION
The intention of this Berkeley Relief Fund for Arts Organizations is to provide emergency gap funding to replace some portion of lost earned revenue due to impacts of COVID-19 and to do so using an Cultural Equity lens. Therefore, all eligible organizations will receive some funding and some organizations will receive a supplemental amount based upon the Cultural Equity criteria. 

Because this fund is intended to relieve Berkeley arts organizations from some of the financial stress and anxiety associated with this crisis, we are requiring a minimal amount of documentation to be provided by the applicant. We trust that your organization has contributed arts and cultural programming for the community, and that integrity and a spirit of community welfare inform how you respond to the application questions. The needs of our arts community are great at this time and so we ask for a thoughtful self-assessment of your financial state of need. Please only apply if you have a critical need so that the City is able to stretch the relief funding to reach as many organizations in need as possible.

MAXIMUM GRANT AWARD
Relief grant award amounts are capped at no more than $25,000 awarded to any one organization as part of this first round of funding.

REVIEW PROCESS & TURN-AROUND
Funding decisions will be made on a rolling basis, based on meeting eligibility and review criteria, and award notice will be delivered via email within 10 business days after City's receipt of an application. Checks will be mailed, so grantees must account for processing and mail delivery times. 

REPORTING
Grantees will be required to submit a very brief final report approximately six months after receipt of the award. The final report will ask how the grant was used and what occurred as a result of receiving funding.

QUESTIONS
If you have questions about the relief fund or the application process, contact Civic Arts staff at civicarts@cityofberkeley.info

The Civic Arts Program collects organization information to improve program quality and service delivery. The Civic Arts Program protects all organizations’ private identifiable information from unauthorized disclosure.

City of Berkeley’s Prequalified Public Art Consultant Roster 

Open Call for Public Art Consultants

Through this open call, the City of Berkeley’s Civic Arts Program will develop a roster of prequalified art consultants which will be in effect from June 1, 2020 – December 31, 2023. This roster will be utilized by private developers who opt to create on-site art for their project. 

Prospectus:

The City of Berkeley’s Civic Arts Program is seeking qualified Public Art Consultants for the Public Art on Private Development Program. The City of Berkeley’s Public Art on Private Projects Ordinance requires developers to devote 1.75% of the total construction cost to publicly accessible art on the proposed development, or instead pay an in-lieu fee. Per City of Berkeley’s program guidelines, developers must engage the services of a Public Art Consultant. They may select a Public Art Consultant from this roster of pre-approved Public Art Consultants or may alternatively submit the qualifications of an individual not on the pre-approved list for Civic Arts Program approval. 

Please submit your qualifications to be considered for the “Prequalified Roster of Public Art Consultants” which will be in effect for almost three years (until December 31, 2023). This roster will be utilized by developers who are seeking an art consultant to manage the “Public Art” component of their building project in Berkeley. Consultants are contracted and paid directly by the developer and not through the City of Berkeley. 

The services may include, but are not limited to: develop the project’s public art plan, artist selection, interface with the City of Berkeley on approvals, provide expert project management, develop and manage artwork fabrication and installation, manage the art budget, and other duties as needed. 

Please visit our website to learn more about the Public Art on Private Development Program: https://www.cityofberkeley.info/Public_Art_on_Private_Development_Program.aspx

Eligibility:

Open to all qualified professional public art consultants located in Northern California. A qualified Public Art consultant may be a curator, designer, or art consultant with proven experience of overseeing artist selection and management of art in public places. Consultants must demonstrate successful completion of three public art projects which may include:  commercial, residential, sculpture parks, or any publicly accessible on-site art projects. 

Deadline: Friday, May 1, 2020 at 5:00pm

How to Submit:

Please submit your application through Submittable below, including interest letter, resume, up to 15 images total of work sample documentation for the three completed public art projects, and annotated list detailing the image number, artist, artwork description, project location, building type, art budget, and art consultant’s role in the public art projects. 

Terms:

All information contained herein does not constitute either an expressed or implied contract. The provisions of the Call for Consultants are subject to change. The Civic Arts Commission reserves the right to reject any entry submitted to this Call for Consultants.

Selection Process:

All qualifications submitted will be screened by the Chief Cultural Affairs Officer and approved by the Civic Arts Commission.

Contact Information:

Questions may be directed to civicarts@cityofberkeley.info 

We use Submittable to accept and review our submissions.

The City of Berkeley can assist you in obtaining financing for business expansion and other business needs

The City of Berkeley’s Revolving Loan Fund (RLF) program can provide access to capital for businesses and entrepreneurs who seek to grow and retain/ create jobs, but do not qualify for a traditional bank loan. The RLF serves all commercial areas in the City. Loans are available for business expansion, purchase of fixed assets, tenant improvements and real estate.

Loan Amounts:
Typically vary between $35,000 and $50,000 though larger loan amounts up to $150,000 are possible.

Fixed Interest Rates:
 
WSJ Prime Interest Rate, at time of loan approval plus 2 percent.
  For the current rates click on the following link: Bank Rate.com

Loan Terms:
Up to 7 years

Loan Fees:
1% of loan amount, Document and Preparation Fee of $200 (payable with submittal)

Loan Collateral:
Required; Personal or Real Estate guarantee required of all principals with 20% or more interest in business

Equity Requirement:
10% of loan amount for existing businesses; 20% of loan amount for start-up businesses

Document Fee (Application Processing):
$200

To be considered, borrowers must meet these requirements: 

  1. Demonstrate retention and/or creation of employment opportunities in Berkeley
  2. Have firm commitments for other financial components of projects
  3. Demonstrate credit worthiness and ability to repay the loan
  4. Willing to comply with all regulations, policies and requirements as they relate to the program


City of Berkeley Office of Economic Development